Attendance · Parent alerts
Attendance management software: marked by 9:30, parents told by 9:35
Daily and period-wise marking, biometric devices or a phone in a teacher’s hand, automatic absence alerts to parents, leave requests, and a register that reconciles at the end of the term.
No card required · Free migration · Live in a week
Works with
CBSE
ICSE
State boards
IB & Cambridge
Multi-campus groups
What ships in attendance
Counted from the software, not the brochure.2
Modes: once a day, or every period
9:35
The time a parent knows, if the register is marked by 9:30
4
Statuses: present, absent, late, half day — plus approved leave
1s
To mark a whole section present and correct the exceptions
Marking the register
Designed to be finished before the first period ends
Attendance software fails on speed, not features. If marking a section takes a teacher two minutes, it happens at lunch, and an alert at lunch is useless. The register opens with the whole section marked present and the teacher taps the four who are not — which takes about fifteen seconds and is the reason this actually gets used.
- 01 Present by default, exceptions tapped The common case is one action. Absent, late and half day are one tap each, with an optional remark.
- 02 On a phone, in the classroom The teacher app marks their own sections only. No laptop, no walking to the office, no paper slip that has to be re-keyed.
- 03 Period-wise where it matters Senior classes and coaching institutes can mark per period against the timetable, so a student who left after lunch is recorded accurately.
- 04 Locked after a window The register closes after a time you set. Changes after that need a reason and are recorded — which is what makes the register defensible.
Alerts
The feature parents actually remark on
Of everything in the system, the same-morning absence alert is what parents notice first. A message that arrives at 9:35 saying a child is not in school is genuinely useful; the same message at 4pm is a formality. This is also where an Indian regulatory detail decides whether the feature works at all.
- 01 Sent automatically, once, per absent child Not a bulk broadcast to all parents. One message to the guardians of the students actually absent, on WhatsApp, SMS or e-mail.
- 02 SMS needs a DLT-registered template An unregistered message is silently dropped by the operator while software reports “sent”. We therefore require an approved template before a campaign can go out. Inconvenient once; honest afterwards.
- 03 Read the delivery report, not the send log The delivery report is the number that tells you the truth about what reached a phone. It is on the same screen, deliberately.
- 04 Approved leave suppresses the alert A parent who applied for leave in the app does not get a message telling them their child is missing.
Devices & leave
Biometric devices, and leave that does not arrive on a scrap of paper
Where a school already has fingerprint or RFID devices at the gate, they can feed the same register rather than producing a second set of numbers nobody reconciles. And leave — student and staff — is applied for, approved and recorded in the system, so “was that absence authorised?” has an answer.
- 01 Device punches map to register entries Gate punches become attendance for the day, with the manual register available for corrections. One source of truth rather than two lists that disagree.
- 02 Late arrival by actual time A punch after the cut-off is marked late automatically, which removes the argument about who decided.
- 03 Leave requests in the parent app A parent applies with dates and a reason, the class teacher or principal approves, and the register shows approved leave rather than an unexplained absence.
- 04 Staff attendance and leave too The same machinery covers staff, and staff leave feeds payroll — so an unpaid day is deducted without a separate spreadsheet.
Capabilities
Everything in the attendance module
Daily register
Present by default, exceptions tapped, remarks optional, locked after a window you set.
Period-wise
Marked against the timetable for senior classes and coaching batches.
Biometric & RFID
Device punches feed the same register, with late arrival decided by actual time.
Absence alerts
Automatic, per absent child, on WhatsApp, SMS or e-mail, with a delivery report.
Leave requests
Applied for in the parent app, approved by staff, and shown as authorised on the register.
Staff attendance
The same machinery for staff, with leave feeding payroll deductions.
Percentages & shortfall
Per student, class, section and month, with a shortfall list against your minimum.
Trends
Attendance by day of week, by class and by month — which is where a pattern shows up.
Correction trail
A change after the lock window records who changed it, when and why.
Per-campus
Each campus’s register is separate; the group sees a comparison.
On the report card
Attendance for the term is computed from the register, not typed in at report time.
Retention & archive
Older attendance moves to an archive table on a policy you set — kept, never deleted.
In practice
A day, and a term
STEP 01
Teachers mark
Each class teacher opens their own section on a phone or a browser and marks it. They see only their sections, which is both a permission rule and the reason the screen is fast.
STEP 02
Parents are told
The absence alert goes out on the schedule you set — usually shortly after the marking window closes. Approved leave is excluded, so nobody is chased for an absence they told you about.
STEP 03
The term reconciles
Percentages, shortfall lists and report-card attendance are all computed from the register. There is no separate attendance summary to prepare, and no chance of the two disagreeing.
Honest limits
What this module does not do
Stated here so it comes up now rather than in month three. If one of these is a hard requirement, tell us on the call and we will say plainly whether it is on the roadmap or not for us.
| You might expect | What we actually do | Status |
|---|---|---|
| Face-recognition attendance from a camera | Fingerprint and RFID device integration. No facial recognition, and we are not planning it | Not for us |
| GPS-based attendance from a student’s phone | Teacher-marked and device-marked attendance only. Location-tracking students is not something we will build | Not for us |
| Automatic bank-grade audit certification of the register | A full correction trail with actor, time and reason, and a lock window. Not an external certification | By design |
| Real-time push to a state attendance portal | Export in the format the portal wants. No live API integration today | Not yet |
| Attendance for online class participation | Online classes record joins; that is separate from the statutory register by design | Elsewhere |
| Unlimited retention on the live table | Older years move to an archive table on a policy you configure, so the live register stays fast. Nothing is deleted | By design |
Connected
What attendance is wired to
Nothing here is a separate product with an import step. These modules read and write the same student record, which is the entire point.
Student information
The record attendance is marked against, and where the history stays after promotion.
Timetable
Period-wise attendance is marked against the timetable, including substitutions.
Examinations
Report-card attendance is computed from the register rather than typed at report time.
Communication
The alert channel — WhatsApp, DLT-approved SMS, e-mail — and its delivery report.
HR & payroll
Staff attendance and leave feed salary deductions without a second spreadsheet.
Transport
A child absent from school should not be expected on the afternoon bus.
Questions
Attendance — questions we get asked
Something not answered here?
How long does it take a teacher to mark a section?
About fifteen seconds for a section of forty. The register opens with everyone marked present and the teacher taps the exceptions. This matters more than any feature on this page: a register that takes two minutes per section gets marked at lunch, and an absence alert at lunch is pointless.
Will the SMS alert actually reach parents?
Only if the template is DLT-registered, which is an Indian telecom requirement rather than our rule. An unregistered message is dropped by the operator without an error, so software can honestly report “sent” while nothing arrived. We therefore require an approved template before a campaign can send, and we show you the delivery report rather than the send log. WhatsApp and e-mail have no such restriction.
Can we use our existing biometric devices?
In most cases yes — devices that can export or push punch logs can feed the register. Tell us the make and model before you buy and we will confirm rather than guess. Where a device cannot integrate, manual marking on a phone is the fallback and it is fast enough to live with.
Do you support period-wise attendance?
Yes, marked against the timetable, including when a substitution has moved the teacher. Senior secondary schools and coaching institutes usually need it; primary schools usually do not, and running daily-only is a setting rather than a limitation.
What stops a teacher changing attendance a week later?
The register locks after a window you configure. After that a change requires a reason and records who made it and when. That trail is what makes the register defensible in an inspection, and it is why the lock is on by default.
How do parents apply for leave?
In the parent app, with dates and a reason. The class teacher or principal approves it, and the register then shows authorised leave rather than an unexplained absence — which also stops the automatic alert going out for a day the school already knew about.
Is attendance on the report card automatic?
Yes, computed from the register for the term. Nobody types an attendance figure at report-card time, which removes the most common cause of a report card that disagrees with the register.
What happens to years of old attendance?
It moves to an archive table on a retention policy you set in Institute Settings — five years, ten, or keep everything, which is the default. Moved, never deleted: attendance is your school’s own record and a parent may ask for a duplicate certificate years later.
Next step
Mark one real day and see the alert arrive
The fastest way to judge this is to put one class in and mark one register. Twenty minutes, and you have seen the marking screen, the parent message and the percentage all read the same row.
- No card required
- Your data stays yours — export any time
- Setup help included