Coaching institute management software for batches, instalments and rank lists
Enquiry follow-up that converts, batch attendance a teacher can mark in fifteen seconds, instalment fees with automatic reminders, online tests with rank lists, and every centre in one view.
A coaching institute lives or dies on two numbers
Enquiry conversion and fee realisation. A school has a captive student body and a fee that is broadly paid; a coaching institute competes for every admission and collects in instalments from parents who can stop at any point. Everything else — attendance, tests, teacher allocation — matters, but those two numbers decide the year. The product is configured around them for this use.
- 01 Enquiries with owners and next-action dates A walk-in on Tuesday that nobody called back is a lost admission, and the screen leads with what is overdue rather than with a total. Conversion by source, counsellor and batch is the report that changes next month.
- 02 Batches, not classes A batch is a course, a timing and a faculty allocation — evening JEE, weekend crash, foundation Class 9. A student can be in more than one, and fees, attendance and tests all follow the batch.
- 03 Instalments with reminders that actually go out Coaching fees are almost always instalments. Due dates, automatic WhatsApp and SMS reminders with a payment link, and a live defaulter list ranked by amount and days overdue.
- 04 Tests with rank lists Periodic tests with rank within the batch and across centres, percentile, and the per-topic breakdown that tells a student what to fix.
How the model maps to coaching institutes
The software was built around a school’s structure. Where your vocabulary differs, this is what it corresponds to — and where there is no correspondence, that is said too.
| In your institution | In School Techy | Notes |
|---|---|---|
| Batch (Evening JEE 2027) | Class | Direct equivalent |
| Course / programme | Stream or course | Direct equivalent |
| Centre / branch | Campus | Direct equivalent, with its own books |
| A student in two batches | Multiple enrolments | Supported — attendance and fees per batch |
| Faculty allocation per batch | Subject teacher allocation | Direct equivalent |
| Instalment plan per student | Fee structure with instalments and per-student override | Direct equivalent |
| Periodic test with rank & percentile | Exam term with rank | Direct equivalent |
| Doubt sessions / one-to-one | — | Not modelled as bookable slots |
| Study material dispatch tracking | Inventory & store, loosely | Workable, not purpose-built |
| Franchise royalty accounting | — | Not modelled |
Where this is a good fit, and where it is not
Coaching is the use case furthest from the product’s original design, so this list is the one to read most carefully.
What you actually get
The same product, with the vocabulary and defaults set for coaching institutes. Every module page below explains what it does and what it does not.
Why we lead with conversion and collection
An institute with three hundred students and a 40% enquiry conversion rate is leaving more money on the table than any software licence costs. Two figures are usually enough to find it: enquiries with no next action, and collection against what was due this month.
The first is a list, not a percentage — the specific names nobody called back. In most institutes it is longer than the management believes, because a shared register hides it and a per-owner list with overdue dates does not. The second is the difference between fees billed and fees received, by batch, which tells you whether a particular batch has a payment problem or a particular counsellor promised terms nobody recorded.
Both are on the dashboard rather than in a report somebody runs monthly, and both can be asked for in plain words: “fee dues per batch”, “enquiries with no follow-up”. That is deliberate — a number that requires somebody to build a report is a number nobody looks at during a busy admission month.
Questions from coaching institutes
Something not answered here?
Can a student be enrolled in two batches at once?
How do instalment reminders work?
Do you support multiple centres under one owner?
Can faculty be paid per hour rather than a salary?
Do you handle online tests with rank and percentile?
What about doubt-solving sessions?
Can we take fees by UPI and card at the counter?
Is there a limit on batches or centres?
See your own conversion and collection numbers
Send last month’s enquiry list and one batch’s fee plan. On the call you will be looking at your own conversion rate and your own defaulter list.
- No card required
- Your data stays yours — export any time
- Setup help included